- Whether water is running right now, and whether it has been shut off
- This is the first question and it is not a scheduling question. Every minute before the main is closed is damage, and the caller usually does not know where the valve is.
- Where the water is appearing, and where it is going
- Water on a floor, water in a ceiling and water coming up through a drain are three different jobs with three different trucks, and the words a caller uses rarely separate them on their own.
- Whether anything electrical is in the path of it
- A panel, an outlet or an appliance in standing water changes what the caller must do before anyone arrives, and it is not something to discover on site.
- Whether the property is on a slab, a crawl space or a basement
- It decides the equipment, the diagnosis and very often whether the visit is a locate or a repair. Getting it wrong sends the wrong van.
- Whether it has happened before, and what was done last time
- A drain that blocks every spring is a root problem, not a blockage. Treating a recurring fault as a first occurrence is how a customer pays three times for the same visit.
- The age of the water heater and whether it is leaking or simply cold
- A tank leaking onto a floor and a pilot that will not stay lit are not the same call, and merging them costs either a flooded room or an unnecessary replacement.
- Whether the meter is still moving with everything closed
- It is a definitive test the caller can run in a minute, and it separates a genuine supply leak from a suspicion before anybody is dispatched.
- Access to the clean-out, the crawl space or the meter
- Equipment cannot reach what is behind a locked gate, a parked car or a deck that was built over it, and each of those turns a visit into a return visit.
- Who owns the property and who authorises the work
- Tenants report; owners approve. On an emergency call the two are frequently different people in different places, and the distinction has to be settled first.
- Whether an insurance claim is likely
- Water damage is usually a claim, and the photographs and the timeline that support it are cheap to capture on the first visit and impossible to reconstruct afterwards.
- What is stored in the affected area
- Anything on the floor of a flooded room needs moving before the crew arrives, and telling the customer that during the call is worth more than any part of the visit.
- Whether the household has water at all
- A house with the main closed has no toilets and no drinking water. That is an entirely different priority from a slow drip, and only one of them can wait until morning.