- What they are seeing, and whether they have a photograph
- Wings on a sill, ants on a counter and a sound in the attic are three different trucks. A photograph on the first call saves the wrong visit.
- Whether they have already sprayed or sealed a hole
- A scattered colony and an animal sealed in a wall are different jobs from the original sighting, and both have to be known before a technician leaves the shop.
- Whether children or animals live in the house, and their ages
- It decides where a product can go and whether a visit is even the right next step. Finding it out on the porch is how a job gets stopped in the driveway.
- Where in the structure the activity is
- A kitchen, an attic, a crawl space and a yard are four different setups. The words a caller uses rarely separate them on their own.
- How long it has been going on, and whether it has happened before
- A first sighting and a house that has been treated three times this year are not the same visit. The second one is a failure review, not a first spray.
- Access to the attic, the crawl space, the garage and the yard
- A locked hatch, a stored attic or a dog that cannot be put in another room turns a complete inspection into a return visit.
- Who owns the property and who authorizes the work
- Tenants report; owners approve; a closing may be waiting on a letter. The distinction has to be settled before a finding is promised.
- Whether a real-estate transaction is involved
- A buyer letter is a written finding with a date on it. Treating that call as a general spray is how a closing is missed.
- Whether anyone in the household has been stung or bitten
- A medical situation is not a pest visit. The office sends them to care first and books the nest second.
- Food, storage and what is under the sink already
- A kitchen that has already been treated with a household spray is a different scene, and the technician needs that on the file, not as a surprise.
- Whether a route already exists
- A one-off on a house that used to be quarterly is a lost customer unless somebody asks why the visits stopped.
- The first cold night or the first warm week, if that is why they called
- Seasonal pressure decides whether this is an emergency slot or a planned walk, and only one of them can wait until the next route day.